For UK farm vets and the farmers they work with
The vet and the farmer, working from the same record.
What the vet records at the animal side reaches the farmer as soon as it is approved: the visit summary, the medicine label, the doses due and the day withdrawal ends. What the farmer records on farm, every dose to a cow or a whole shed, flows back to the practice. When the Red Tractor review comes round, the figures are already there for the vet to check and sign off.
RUMA medicine records are free for vets and farmers. The invoice link into your PMS is the chargeable part, for the practice.
Built in Scotland · UK VMR compliance baked in · Works offline in the barn
RUMA · Free for vets and farmers
Responsible medicine use
Record every medicine at the animal side with its batch, expiry and withdrawal period. Farmers get a free app with the doses due, the courses to finish and the withdrawal periods ending.
How medicine records work ↓Chargeable · for the practice
Invoice link
Capture the visit on the farm, review it as it lands and push each farmer's monthly invoice into your PMS on day 1, so the medicines used in the field reach the bill.
How the invoice link works ↓RUMA · Responsible medicine use · Free for vets and farmers
Responsible medicine use, recorded where it happens.
Every medicine given on farm is recorded with its batch, expiry and withdrawal period, by the vet at the animal side and in front of the farmer afterwards. Stewardship becomes something you can show, not only something you do. There is no charge for it, for the practice or for its farmers.
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Every dose, at the animal side
The vet records the medicine and the animal or group it went to on the phone, offline, with the batch scanned from the barcode and its expiry alongside. No reception bars required.
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Withdrawal periods filled in
Withdrawal periods are auto-filled on every medicine record, so the farmer knows when milk and meat can go back into the food chain.
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UK VMR 2013 compliance baked in
vmr_category, batch number, expiry and withdrawal period are captured on every medicine record and kept with it.
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An audit trail that is never rewritten
Medicine records are append-only, so the history of what was given, to which animals and when, stays whole.
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Group treatments, animal by animal
Every dose is logged against a cow, or a whole shed for a group treatment, with the animal IDs flowing back to the practice's records.
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The farmer sees it too
In the free farmer app: the doses due, the courses to finish and the withdrawal periods ending, so a course is followed through to its last dose.
Sister app for your clients
A farmer app that closes the loop
Every practice on FarmVet Hub can give its farmer clients a free companion app — a clean web app, no app-store install required. They get the visit summary, the medicine label, the delivery note and the invoice as soon as you approve them.
- Visit summaries, delivery notes and drug labels delivered straight after approval.
- Withdrawal periods, batch numbers and expiries searchable per animal or group.
- Every dose logged against a cow — or a whole Shed for group treatments — with the animal IDs flowing back to your records.
- A medicine Today-list: doses due, courses to finish, withdrawal periods ending.
- A Red Tractor Annual Health & Welfare pack, ready to print: antibiotic and HP-CIA use filled in from the treatments on record, with deaths, calvings and abattoir feedback alongside, and space for the vet's review and sign-off.
- The Red Tractor medicine purchase record, printable, for every medicine delivery: batch, expiry, supplier and date.
The whole medicine loop is free, for the practice and for every farmer it refers: medicine sales pushed from the practice, dispensing records, dose logging, withdrawal tracking and the Red Tractor reports. The invoice link is the chargeable part, for the practice. Farmers can add the herd tools (repro and cull-decision action lists, herd-health KPIs and reporting) as an optional paid extra.
Vet-led referral: each practice invites its own farmers. We don't market to them directly.
Good morning
4 cows on milk withhold today, 2 clearing within 48 hours.
4
Milk withhold
of 50 milking
3
Meat withhold
across the herd
47
Doses · 30d
0.51 per animal
2
Clearing < 48h
back to saleable
Today's tasks
4-
0216
Remove CIDR
Buttercup · Overdue · 7 May
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0123
Penicillin G — dose 3 of 5
Daisy
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0305
AI — heat check
Hazel
Animals under withdrawal
5 of 65-
B
0518
Milk
Bramble
Clears 10 May · 1d
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B
0216
Milk
Buttercup
Clears 11 May · 2d
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H
0305
Milk
Hazel
Clears 12 May · 3d
-
D
0123
Both
Daisy
Clears 14 May · 5d
-
P
0804
Meat
Posy
Clears 18 May · 9d
Invoice link · Chargeable, for the practice
End the month-end review crunch.
The senior vet reviews each visit as it lands — so when month-end comes, there's nothing left to check. Bills post on day 1.
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Capture on the farm
An offline-first phone app for the vet — clinical notes, medicines (with batch + expiry), photos and voice memos. No reception bars required.
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Five minutes per visit, before you start the engine.
Wellies off, shoes on, phone in hand — pre-loaded farms, pre-loaded animals, withdrawal periods auto-filled, drug batches by barcode. And when you have to bolt to an emergency, voice notes catch everything you'd have typed.
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Three-tier review
Raw → vet review → senior review → approved. Small batches, daily — so month-end has nothing piled up. Every override logged.
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Pushed straight into your PMS
No re-keying, no double entry. At month-end, each farmer's visits batch into a single monthly invoice in Provet Cloud, Robovet, or whichever PMS you use — already approved, ready to post.
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Discount engine that gets it right
26 banded tiers per practice, line-then-invoice-then-VAT order, senior-vet overrides logged. Stop arguing about Mrs MacLeod's bill.
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Built for the barn, not the boardroom
Designed for one-handed use in wellies. Big tap targets, dyslexia-friendly typography, works on a cracked screen.
How it works
Record. Review. Release.
Regularly — not one panicked week after
month-end.
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1
Record
Notes, meds, photos, voice memos — on the phone, in the field, offline.
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2
Review
Back at the surgery, the vet tidies and submits; the senior signs off — a handful of visits at a time, every day, not a fortnight's pile in one sitting.
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3
Release
Day 1 of the new month: each farmer's monthly invoice batched and pushed to your PMS. Practice books it. Job done.
Where the money actually leaks.
Two leaks. First and biggest: medicines dispensed in the field that never make it onto the bill — industry estimates put this at 2-5% of medicine revenue, walking out of the drug cupboard each year. Second: the slippage past month-end — every day late is interest-free credit on top of your standard 30 or 60-day payment terms.
Drop your numbers in — see what both are worth.
What FarmVet Hub puts back — per year
£17,813
- Missing medicine sales
- £14,400
- Missing entire visits
- £1,080
- Cost of delayed payment
- £2,333
On top of the cash above, you're handing out £33,333 of interest-free credit every month while bills sit unsent.
And the bigger prize
The senior vet gets their month-end back.
Days currently lost to checking and altering bills become a few minutes a day, every day.
A bonus we won't try to put a £ on: FarmVet Hub also messages the farmer when the vet is a few miles out — so the stockman is at the gate, not in the next field. Less waiting, smoother visits. Hard to quantify, easy to feel.